How to Choose the Ideal Office Phone Booth

To choose the ideal office phone booth, you need to consider the available space, number of users, acoustic performance and activities that will take place inside it.

In modern workplaces, phone calls, virtual meetings and tasks requiring concentration often take place in the same shared environment. As a result, office phone booths have become a practical solution for reducing distractions and improving privacy.

However, not all acoustic booths offer the same size, capacity or features. A model designed for individual calls will not meet the same needs as a pod intended for meetings between two or four people.

Before making a decision, it is important to understand the factors that will help you choose the ideal office phone booth and avoid investing in a model that does not match your team’s working habits.

What is an office phone booth?

An office phone booth is a modular acoustic pod designed to create a private area within an open-plan office, coworking space or other shared workplace.

It can be used for:

• Professional and personal calls.
• Video meetings.
• Interviews.
• Private meetings.
• Individual work.
• Tasks requiring concentration.
• Confidential conversations.

Unlike a permanently constructed room, a modular booth can be installed without building walls or carrying out structural work. It can also be dismantled or relocated when the office layout changes.

Why is choosing the right booth important?

The right booth should solve a specific workplace problem. Selecting a model without analysing its intended use can result in a booth that is too small, constantly occupied or unsuitable for longer sessions.

An individual booth may be perfect for short calls, but it will not accommodate an in-person meeting. Similarly, a large meeting pod may occupy unnecessary floor space if it is only used by one person.

To choose the ideal office phone booth, consider how it will be used, how many people need it and how long typical sessions will last.

1. Define the booth’s primary use

The first step is to decide which activities will usually take place inside it.

Phone calls

If the booth will mainly be used for short calls, a compact individual model may be sufficient. It should offer acoustic privacy, ventilation, lighting and a suitable surface for a laptop or notes.

Video meetings

For virtual meetings, comfortable lighting, electrical connections, USB ports and sufficient space for a laptop are essential.

You should also confirm that the ventilation system operates quietly enough not to interfere with communication.

Individual work

If employees will use the booth for longer periods of focused work, it should provide enough space for seated use and a comfortable working position.

Furniture, ventilation and interior dimensions become particularly important for this type of activity.

In-person meetings

Interviews, one-to-one conversations and team meetings require a booth with greater capacity.

Correctly defining this need will help you choose the ideal office phone booth without using more floor space than necessary.

2. Determine the required capacity

Acoustic booths can be divided according to the number of users.

One-person booths

Individual booths are suitable for calls, video meetings, online interviews and focused tasks.

Beexmart One and Beexmart One Pro are designed for these activities. Beexmart One offers a compact individual solution, while One Pro provides additional space for seated work.

Two-person booths

A two-person booth can be used for interviews, one-to-one meetings, coaching sessions and private conversations.

Beexmart Two creates this type of meeting space without the need to build another room.

Four-person booths

Larger models allow small team meetings, collaborative sessions and group video calls.

Beexmart Quatro provides a private meeting space for up to four people.

If several employees make calls at the same time, installing multiple individual booths may be more practical than selecting one large pod.

3. Measure the available space

Before selecting an acoustic booth, measure the intended installation area carefully.

Check:

• Available floor space.
• Ceiling height.
• Door and access width.
• Walkways and circulation areas.
• Distance from walls and furniture.
• Location of electrical sockets.
• Emergency exits.
• External ventilation requirements.
• Space required to open the booth door.

It is not enough for the structure to fit physically. Users must also be able to enter, leave and move around it comfortably.

Reviewing these factors will help you choose the ideal office phone booth and prevent problems during delivery or installation.

4. Check certified acoustic performance

Not every booth provides the same acoustic performance. Request measured data and be cautious with general claims such as “completely soundproof” when they are not supported by technical documentation.

Acoustic insulation indicates how effectively a booth reduces sound transmission between its interior and the surrounding office.

Before purchasing, check:

• Whether the booth has been tested.
• Which standard was used.
• The declared acoustic result.
• Whether the test covered the complete booth.
• How it performs with ventilation running.

The ISO 717-1 airborne sound insulation standard provides an internationally recognised framework for rating airborne sound insulation.

Beexmart booths have ISO 717-1 acoustic certification and declared acoustic insulation of 35 ± 2.7 dB.

5. Understand insulation and acoustic treatment

When you choose the ideal office phone booth, it is important to understand that acoustic insulation and sound absorption are different.

Insulation reduces sound transmission between the booth and the surrounding office. Acoustic treatment controls echoes and reverberation inside the booth.

A high-quality booth should:

• Reduce sound entering and leaving.
• Control internal reverberation.
• Allow speech to be heard clearly.
• Provide a comfortable calling environment.

The combination is especially important for video calls, interviews and professional meetings.

6. Assess the ventilation system

An acoustic booth is an enclosed space, so effective air renewal is essential.

Ventilation should maintain a comfortable environment without producing sound that interferes with calls or concentration. Automatic activation when the booth is occupied is also beneficial.

Ask the supplier:

• What airflow does the system provide?
• Does ventilation activate automatically?
• How much noise does it generate?
• Does it continue operating after the user leaves?
• Can the system be accessed for maintenance?

Insufficient ventilation can make a booth uncomfortable, particularly during longer meetings or focused work sessions.

7. Evaluate the interior lighting

Lighting affects comfort and the user’s appearance during video meetings.

A good booth should provide even illumination without excessive shadows.

Check:

• The type of lighting.
• Colour temperature.
• Position in relation to the user.
• Automatic switching.
• Energy consumption.
• Whether brightness can be adjusted.

Beexmart booths feature 3,800 K LED lighting and automatic switch-off.

8. Check power and connectivity

An office booth should allow users to connect the equipment they need.

It should include:

• A 230 V power socket.
• USB ports.
• Space to connect a laptop.
• A power cable of sufficient length.
• Conveniently located connections.

If the booth will be used frequently for online meetings, also check Wi-Fi or network coverage at the proposed installation point.

Although connectivity may seem like a minor detail, it is important when you choose the ideal office phone booth and want to avoid impractical extension cables.

9. Consider comfort and furniture

Interior equipment should match the duration and type of use.

A high table and stool may be sufficient for short calls. Longer working sessions require a chair, a larger desk and enough space to maintain a comfortable posture.

Consider:

• Desk height and size.
• Type of seating.
• Legroom.
• Accessibility.
• Laptop space.
• Overall feeling of spaciousness.
• Interior finishes.

An office phone booth should offer effective acoustic performance while remaining comfortable to use.

10. Consider design and customisation

An acoustic booth becomes a visible part of the workplace. Its appearance should complement the furniture, office design and company identity.

A well-chosen booth can:

• Improve the appearance of the workplace.
• Strengthen the company’s visual identity.
• Create a professional impression.
• Support a consistent office design.
• Help define different working zones.

Colours, materials and finishes can help integrate the booth naturally into the workplace.

11. Confirm installation requirements

One of the main benefits of a modular booth is that it can be installed without building permanent walls.

Before purchasing, confirm:

• What the installation service includes.
• How long assembly takes.
• Whether permanent anchors are required.
• Whether the booth can be dismantled.
• Whether it can be relocated.
• What electrical connection it needs.
• How the area should be prepared.

Beexmart booths can be installed without structural work and are designed to adapt to offices and coworking spaces with changing requirements.

12. Review maintenance, warranty and support

An acoustic booth is a long-term investment and must retain its performance over time.

Ask the supplier about:

• Warranty duration.
• Components covered.
• Availability of replacement parts.
• Ventilation maintenance.
• Cleaning of interior surfaces.
• Technical support.
• Response times for incidents.

Reliable support is as important as choosing the correct model.

13. Select a specialist manufacturer

To choose the ideal office phone booth, compare suppliers as well as products.

Look for a company that:

• Provides clear technical information.
• Offers certified acoustic performance.
• Provides personalised advice.
• Offers different booth capacities.
• Includes installation and support.
• Has a showroom where products can be tested.
• Presents real customer projects.
• Clearly explains warranty conditions.

A specialist provider can recommend an appropriate solution based on the number of employees, frequency of use and available space.

Beexmart acoustic booth comparison

All models include certified acoustic insulation, air-renewal ventilation, LED lighting, power sockets and USB ports.

The right option will depend on the activity performed inside the booth and the number of users.

Common mistakes when choosing an office phone booth

Choosing based only on price

A lower-priced booth may not provide the acoustic performance, ventilation or durability required for professional use.

Ignoring frequency of use

If several employees need to make video calls simultaneously, one booth may not be enough.

Confusing insulation with sound absorption

Interior panels can reduce echo, but this does not necessarily mean the booth effectively limits sound transmission.

Overlooking ventilation

A quiet booth with inadequate ventilation can become uncomfortable even during relatively short sessions.

Failing to measure access routes

The booth must fit the intended location, but its components must also be able to reach the installation area.

Selecting the wrong capacity

An individual booth cannot replace a meeting space. Equally, a four-person pod may be excessive if the company only needs spaces for calls.

Avoiding these mistakes will help you choose the ideal office phone booth and make an investment aligned with your team’s needs.

Which Beexmart booth does your company need?

The right choice depends on the primary activity:

• For short calls: Beexmart One.
• For individual work and video meetings: Beexmart One Pro.
• For two-person meetings: Beexmart Two.
• For meetings of up to four people: Beexmart Quatro.

A business with a high volume of calls may need several individual booths. An office that regularly holds interviews and small meetings may benefit from combining different capacities.

The objective is not to install the largest model, but to find the right balance between use, comfort and available floor space.

Choose a booth that matches the way you work

Understanding how to choose the ideal office phone booth helps improve privacy, reduce office noise and make better use of meeting rooms.

Your decision should consider capacity, acoustic certification, ventilation, lighting, connectivity, installation requirements and manufacturer support.

At Beexmart, we assist you throughout the process, from analysing your workplace to installing the booth best suited to your company.

Visit Beexmart.es, explore our models or speak to an adviser for a personalised recommendation.